Office and project co-ordinator vacancy

08 April 2014

Aether requires an additional team member to undertake a variety of tasks supporting staff with project administration, sales activities and resource management. This is a part time role (16 - 20 hours a week).

The successful candidate will maintain in-house project and sales systems (e.g. reviewing project budgets and timesheets) and will support the preparation of sales material (e.g. updating CVs, formatting text from technical staff). Administrative tasks will include organising and contributing to team meetings, making staff travel arrangements, processing expenses, basic book keeping (e.g. generating invoices), answering telephones, collecting post, liaising with main reception and purchasing stationery.

Aether offers a friendly working environment and excellent opportunities.

Skills Required

A minimum of five years experience in an office co-ordinator/administrative role;
Good level of numeracy as well as written and verbal English;
High level of competence with Microsoft Office products (Excel in particular);
Ability to work effectively as part of a team who work in the office and remotely;
Good organisational skills, attention to detail, and the initiative to work with a minimum of supervision;

Desirable skills include: experience of working within a quality management system (such as ISO9001), familiarity with basic financial documents (e.g. order forms, timesheets). A knowledge of Quickbooks and an interest in environmental issues would be advantageous.


Please send your CV with a covering letter that explains in particular the following:

1.       Experience of working within a small technical team, and understanding the associated challenges;

2.       Experience of managing administrative tasks and handling data.

3.       Experience of providing written work for external use.

Short-listed applicants will be tested on their Excel skills before interview selection.

Please send your application to  with “Office Co-ordinator” in the subject line.

See all news


Don't just take our word for it...

“It is always an absolute pleasure working with Aether. I always know what is expected of me. Their work ethic is of a very high standard and projects are always handled in a very professional manner. I have learnt many skills in terms of project management, quality control and workshop training styles from Aether and I hope to carry these principles forward in my own work. I look forward to collaborating with Aether more in the future.”

Luanne Stevens, Gondwana

“I must congratulate each of you for your professional and tireless efforts. Let me point out that this has been the 'neatest' in-country review expert review team I have coordinated, and it has been a real pleasure.”

UNFCCC Secretariat

“The Aether team were a joy to work with and I would recommend the consultancy - the service provided throughout the process was exceptional.”

Clare Bayley, Defra

“It has been a pleasure to work with Chris Dore and Richard Claxton from Aether: they did their job in a very professional and timely manner. The workshop was organized and carried out in a cooperative spirit; the information provided to the workshop participants was complete and clear.”

Alina Novikova, UN/ECE Secretariat

“Professional team and very collaborative communication. Effective result in terms of suggestions for improvement in the quality of the inventory and proposals on how to streamline specific topics.”

Italian Institute for Environmental Protection and Research

“The support provided by Aether for this project was especially remarkable considering the situation of the COVID-19 pandemic. The tools and methods used in order to engage local stakeholders really added value to the capacity building of the national team.”

Shanna Emmanuel, Saint Lucia BUR Project Coordinator

“Aether is a great partner for work in the area of European Air Emissions. The team was committed, reliable, well organised and had a deep technical understanding and motivated other partners with their good spirit.”

Umweltbundesamt: Environment Agency Austria

“Aether was a great asset in involving/engaging with Member States experts on highly technical subjects regarding GHG reporting. Very clear communication of issues and results.”

Andreas Pilzecker, DG CLIMA

“If we have a need for any more reports in the future Aether will be first on my list.”

Alan Hardy, Kyson Design

“Both the face-to-face training and the online version have been of high quality, with dynamic methods and a practical orientation that have allowed students to reach a solid knowledge base. The products have been delivered within the stipulated deadlines with an excellent quality and the team has always shown willingness to make adjustments according to the requirements of CONAF. We are very satisfied with the work. ”

Javier Cano Martín, Professional Unit for Climate Change and Environmental Services, CONAF (National Forestry Corporation), Chile

Contact us

Get in touch

Call us on +44 1865 261 466, complete the short form below, or go to the Contact page

 Security code